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General
The Plantin Institute of Typography values the protection of your personal privacy. In this Privacy Statement, we inform you about how we handle your personal data.
Plantin Institute of Typography, Plantin Genootschap vzw, Vrijdagmarkt 22, 2000 Antwerp, is the data controller for processing your personal data. Our office can also be reached via email at plantin.instituut@antwerpen.be.
The Plantin Institute provides the following assurances:
The Plantin Institute informs you, where possible, about any indirect processing of personal data. This includes providing information about the source of such data and the categories of data being processed. For instance, contact information may be enriched with publicly available details such as LinkedIn profiles.
When Using Our Website
Most information is available without requiring you to provide personal data. However, in some cases, you may be asked to provide personal information.
Certain data, such as cookies, is used to compile user statistics and to secure and improve our website.
Legal basis: Consent (cookies) – necessary for the delivery of the requested service.
When Registering for Educational Purposes
PROVIDING PERSONAL DATA DURING PRE-REGISTRATION ON OUR WEBSITE
By providing your personal data via our website forms, you agree to its processing. During official registration, the data provided at pre-registration will be transferred.
Legal basis: Legitimate interest – providing the requested service.
PROVIDING PERSONAL DATA VIA THE OFFICIAL REGISTRATION FORM
By providing your personal data during official registration, you accept that the Plantin Institute processes this data.
The institute may also use your data to invite or inform you about activities that could enhance your educational and career opportunities.
You can withdraw your consent to use this data at any time by contacting our office at plantin.instituut@antwerpen.be.
Legal basis: Contractual obligation – necessary for offering the enrolled course. Legitimate interest – enhancing educational and career opportunities.
Alumni Organization
Personal data required for postal or digital contact after completing a course is automatically shared with the alumni organization, Initiaal. Graduates’ data is only used by Initiaal to invite you to their activities. You are free to prevent this.
If you wish to withdraw your consent for using this data, contact the coordinator of the Plantin Institute of Typography at plantin.instituut@antwerpen.be.
Legal basis: Legitimate interest – enhancing educational and career opportunities.
Staff
The Plantin Institute processes personal data you provide during a job application for recruitment and selection purposes.
Personal data provided upon employment is processed for personnel administration.
For payroll administration, we collaborate with SD Worx.
Legal basis: Contractual obligation – necessary for fulfilling contractual agreements. Legitimate interest – regarding information provided to staff members.
Event Registration
The Plantin Institute processes personal data provided by the registrant to facilitate events. With your consent, your data may also be used to provide additional information about our courses, study visits, symposia, and other events.
Legal basis: Consent.
Archiving for Cultural and/or Public Interest Reasons
In specific cases, personal data may be retained for cultural and public interest reasons.
Legal basis: Legal obligation or Public Interest (Freedom of Information Act).
The Plantin Institute never retains personal data longer than necessary.
Student data is retained as long as they have a relationship with the institute, potentially longer with the student’s explicit consent or based on a legal obligation. Data provided during pre-registration is retained for three years and transferred in case of official registration.
Staff data is retained as long as they are employed by the institute, except for data that must be retained by law.
Personal data processed for event registration is retained for three years.
As a data subject, you have the right to access your personal data. You can also request its correction, deletion, or restriction.
You also have the right to transfer your personal data either to yourself or a new data controller, provided this is technically feasible. When making such a request, you must identify yourself beforehand.
You can withdraw your consent at any time without affecting the lawfulness of data processing based on the previously granted consent.
To exercise your rights as a data subject, please contact plantin.instituut@antwerpen.be.
As a data subject, you also have the right to file a complaint with the Data Protection Authority (“DPA”) as the supervisory authority.
Vrijdagmarkt 22
2000 Antwerp
Belgium
